Notices and meeting information for meeting participants and the public
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
Recognition of Anishinābe Algonquin Territory
Roll Call
Regrets
Declarations of Interest
Confirmation of Minutes
Minutes 19 - Tuesday, 11 February 2025
Confidential Minutes 8 - Tuesday, 11 February 2025
Communications
Chair's Verbal Update
Chief Librarian/Chief Executive Officer's Report
Reports
Establishment of OPL Board Standing Committees
File Number: OPLB-2025-0311-10.1 Report Recommendations: That the Ottawa Public Library Board: Approve the membership of the OPL Board Standing Committees, as further described in this report; and, Receive for information the draft Terms of References for the OPL Board Standing Committees (Document 1).
File Number: OPLB-2025-0311-10.1 Report Recommendations: That the Ottawa Public Library Board: Approve the membership of the OPL Board Standing Committees, as further described in this report; and, Receive for information the draft Terms of References for the OPL Board Standing Committees (Document 1).
- Establishment of OPLB Standing Committees.pdf
- Document 1 - Draft Standing Committees Terms of References.pdf
2025 Board Continuing Education Plan
File Number: OPLB-2025-0311-10.2 Report Recommendation: That the Ottawa Public Library Board approve the 2025 Board Continuing Education Plan (Document 1).
File Number: OPLB-2025-0311-10.2 Report Recommendation: That the Ottawa Public Library Board approve the 2025 Board Continuing Education Plan (Document 1).
Fourth Quarter 2024 Financial Status Report
File Number: OPLB-2025-0311-10.3 Report Recommendations: That the Ottawa Public Library Board: 1. Receive this report for information; 2. Approve the disbursement of the 2024 operating surplus of $1,857,404 as follows: $357,404 of the 2024 operating surplus in Ottawa Public Library (OPL) be transferred to the Library Reserve; and, $1,500,000 of the 2024 operating surplus in Library Services be appropriated for the purchase of a new Bookmobile through the creation of a new capital account, as further described in this report; and, 3. Upon the Ottawa Public Library’s Board’s approval of the transfer and use of the Library operating surplus, direct staff to work with the City’s Financial Services Unit to forward the report to the Ottawa City Council, for consideration as part of the Disposition of the 2024 Tax and Rate Supported Operating Surplus / Deficit report through the City’s Finance and Corporate Services Committee.
File Number: OPLB-2025-0311-10.3 Report Recommendations: That the Ottawa Public Library Board: 1. Receive this report for information; 2. Approve the disbursement of the 2024 operating surplus of $1,857,404 as follows: $357,404 of the 2024 operating surplus in Ottawa Public Library (OPL) be transferred to the Library Reserve; and, $1,500,000 of the 2024 operating surplus in Library Services be appropriated for the purchase of a new Bookmobile through the creation of a new capital account, as further described in this report; and, 3. Upon the Ottawa Public Library’s Board’s approval of the transfer and use of the Library operating surplus, direct staff to work with the City’s Financial Services Unit to forward the report to the Ottawa City Council, for consideration as part of the Disposition of the 2024 Tax and Rate Supported Operating Surplus / Deficit report through the City’s Finance and Corporate Services Committee.
- Fourth Quarter 2024 Financial Status Report.pdf
- Appendix A - 2024 Q4 Operating Financial Report.pdf
- Appendix B - 2024 Q4 External Funds Report.pdf
- Appendix C - 2024 Q4 Trust Funds Report.pdf
- Appendix D - 2024 Q4 Library Board Operating Report.pdf
- Appendix E - Q3-Q4 2024 Contract Expenditures Report.pdf
- Appendix F - 2024 Q4 Capital Status Report.pdf
- Appendix G - 2024 Q4 Reserve Accounts Balance Dec 31 2024.pdf
Trustees' Items
Ontario Library Association 2025 Conference – Vice-Chair Kathy Fisher and Trustee Alison Crawford Reports
File Number: OPLB-2025-0311-11.1 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2025-0311-11.1 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
In Camera Items
That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve in camera pursuant to 16.1 (4)(b), Personal matters about an identifiable individual, to consider the Chief Librarian/Chief Executive Officer (CEO) 2024 Performance - Reporting out date: Noting that the specific matters related to the Chief Librarian/CEO's 2024 performance will not be reported out as they relate to personal matters about an identifiable individual
That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve in camera pursuant to 16.1 (4)(b), Personal matters about an identifiable individual, to consider the Chief Librarian/Chief Executive Officer (CEO) 2024 Performance - Reporting out date: Noting that the specific matters related to the Chief Librarian/CEO's 2024 performance will not be reported out as they relate to personal matters about an identifiable individual
Information Previously Distributed
Memo – 2024 Ottawa Public Library Related Fraud and Waste Claims
Notices of Motions (For Consideration at Subsequent Meeting)
Inquiries
Other Business
Adjournment
Next Meeting
Tuesday, April 8, 2025
Tuesday, April 8, 2025
Query - Library Operations
Inquiries - Trustee Adam Smith
