March 25 - 16:00

Ottawa Police Services Board

Notices and meeting information for participants and members of the public
Confirmation of Agenda
That the Ottawa Police Services Board confirm the amended agenda of the 25 March 2024 meeting.
Confirmation of Minutes
Minutes #97 of 26 February 2024
That the Ottawa Police Services Board confirm Minutes #97 of the 26 February 2024 meeting.
Committee Meetings: Reports from Committee Chairs & Minutes
 Policy and Governance Committee - Draft Minutes #16 of 22 February, 2024
That the Ottawa Police Services Board receive this item for information.
Policy and Governance Committee - Draft Minutes #17 of 13 March, 2024
That the Ottawa Police Services Board receive this item for information.
Human Resources Committee - Draft Minutes #19 of 7 March 2024
That the Ottawa Police Services Board receive this item for information.
Declarations of Interest
Public Delegations
The final public delegate list will be recorded as part of the final draft minutes for the March 25, 2024 meeting. 
Inquiries
Items of Business
Chair’s verbal report
Chair's report That the Ottawa Police Services Board receive this report for information.
Chief’s verbal report
Chief's report That the Ottawa Police Services Board receive this report for information.
OAPSB Conference – Attendance and Sponsorship
Executive Director's report That the Ottawa Police Services Board approve: The attendance of Chair S. Fakirani, Vice Chair M. Carr, Member D. Donaldson and Executive Director K. Ferraro at the Annual Conference of the Ontario Association of Police Services Boards, to be held in Blue Mountain Resort from June 3-5, 2024. A $1,500 Silver Sponsorship of the Ontario Association of Police Services Boards’ 2024 Annual Conference.
Board Committee Appointments
Executive Director's report That the Ottawa Police Services Board approve the appointment of D. Donaldson to the Finance and Audit Committee as well as the Thomas G. Flanagan Scholarship Award Selection Committee.
Community Safety and Policing Act (CSPA), 2019
Presentation & Chief's report (deferred from February) That the Ottawa Police Services Board: 1. Receive the February report for information. 2. Receive the March report for information.
Implementation of Board Requirements under the Community Safety and Policing Act (CSPA) – Board Policies for Approval
Executive Director's report That the Ottawa Police Services Board approve the Board policies attached in this report, in keeping with the requirements of the Community Safety and Policing Act (CSPA), and as reviewed by the Board’s Policy and Governance Committee.
Financial Accountability Procedures Manual Update
Chief’s report (deferred from February) That the Ottawa Police Services Board approve the updated Financial Accountability Procedures Manual as endorsed by the Finance and Audit Committee.
2024 Internal Audit Work Plan
Chief’s report (deferred from February) That the Ottawa Police Services Board approve the 2024 Internal Audit Work Plan as endorsed by the Finance and Audit Committee.
Renewal of Microsoft Enterprise Agreement
This item is before the Board for ratification following pre-approval on February 27,2024, by electronic polling. That the Ottawa Police Services Board delegate authority to the Chief of Police for the purchase of the Microsoft Canada Inc. Enterprise Agreement renewal for a five-year term from April 1, 2024 to March 31, 2029 for the upward amount of $8,363,015 net of HST.
Missing Persons Act, 2018 – Urgent Demands for Records – Annual Report
Chief's report That the Ottawa Police Services Board receive this item for information.
South Facility Project Update – Fourth Quarter 2023
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this report for information.
Safe Workplace Update Report
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this report for information.
Financial Status Report – Fourth Quarter 2023
Chief's report That the Ottawa Police Services Board receive this report for information.
Performance Report – Fourth Quarter 2023
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this item for information.
Report on the Special Investigations Unit 23-OCD-243
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this report for information.
Report on the Special Investigations Unit 23-OCD-309
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this item for information.
Report on the Special Investigations Unit 23-OCD-375
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this item for information.
Workforce Management Report – Fourth Quarter 2023
Chief’s report (deferred from February) That the Ottawa Police Services Board receive this item for information.
Legal Services Status Report – 2023 Fourth Quarter
Board Solicitor’s report (deferred from February) That the Ottawa Police Services Board receive this item for information.
Outstanding Board Inquiries & Motions: February 2024 and March 2024
Executive Director's report That the Ottawa Police Services Board: 1. Receive the February report for information. 2. Receive the March report for information.
Letters of Commendation: February 2024 and March 2024
Chief’s report That the Ottawa Police Services Board: 1. Receive the February report for information. 2. Receive the March report for information.
Other Business
In Camera Items
Please note that the in camera meeting was held prior to the public meeting and the following items were discussed:  Operational Update re: Major Events and Demonstrations Operational Matter Operational Matter 2023 Public Sector Salary Disclosure Act Labour Relations Matter Delay Application Complaints Committee Report Labour Relations Matter Labour Relations Matter Labour Relations Matter
Adjournment
Next Meeting
Regular Meeting – Monday, April 22, 2024 - 4:00 PM
AXON – Operationalization of Digital Evidence Information Management System
Chief's report That the Ottawa Police Services Board delegate authority to the Chief of Police to sign a contract for Digital Evidence Information Management System licences required to operationalize the Axon Evidence.com Digital Evidence Information Management System, for the amount of $1,106,622.27 before applicable taxes.

Agenda