Notices and meeting information for meeting participants and the public
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
Recognition of the Territory of the Anishinābe Algonquin Nation
Roll Call
Regrets
Declarations of Interest
Confirmation of Minutes
Minutes 24 - Tuesday, 12 August 2025
Confidential Minutes 11 – Tuesday, 12 August 2025
Communications
Chair's Verbal Update
Chief Librarian/Chief Executive Officer's Report
Reports
Commemorative Naming – Allan Higdon Room (Alta Vista branch), Joan Dodsworth Ware Room (Beaverbrook branch) and Giovanna Panico Room (Sunnyside branch)
File Number: OPLB-2025-0909-10.1 Report Recommendations: That the Ottawa Public Library Board approve: The proposal to name the program room within the Alta Vista branch the “Allan Higdon Room"; The proposal to name the program room within the Beaverbrook branch the “Joan Dodsworth Ware Room”; and, The proposal to name the program room within the Sunnyside branch the “Giovanna Panico Room".
File Number: OPLB-2025-0909-10.1 Report Recommendations: That the Ottawa Public Library Board approve: The proposal to name the program room within the Alta Vista branch the “Allan Higdon Room"; The proposal to name the program room within the Beaverbrook branch the “Joan Dodsworth Ware Room”; and, The proposal to name the program room within the Sunnyside branch the “Giovanna Panico Room".
Facilities Master Plan
File Number: OPLB-2025-0909-10.2 Report Recommendations: That the Ottawa Public Library Board: Receive the Facilities Master Plan, as described in this report; Approve the updated prioritization list of facility gaps, as attached in Document 1, and further described in this report; Receive the list of current branches and recommended actions, as attached in Document 2, and further described in this report; Approve the facilities master schedule, as described in this report; and, Direct staff to bring specific projects forward for approval, and through the annual budget process, as required.
File Number: OPLB-2025-0909-10.2 Report Recommendations: That the Ottawa Public Library Board: Receive the Facilities Master Plan, as described in this report; Approve the updated prioritization list of facility gaps, as attached in Document 1, and further described in this report; Receive the list of current branches and recommended actions, as attached in Document 2, and further described in this report; Approve the facilities master schedule, as described in this report; and, Direct staff to bring specific projects forward for approval, and through the annual budget process, as required.
- Facilities Master Plan.pdf
- Document 1 – OPL Prioritization of Facility Gaps.pdf
- Document 2 – List of Current Branches.pdf
Easement Agreement of Purchase and Sale for Part of 3870 Old Richmond Road (Centennial branch)
File Number: OPLB-2025-0909-10.3 Report Recommendations: That the Ottawa Public Library (OPL) Board: Receive the Easement Agreement of Purchase and Sale between the OPL Board and Hydro Ottawa Limited (“the Easement Agreement,” Document 1), for a part of 3870 Old Richmond Road (Centennial branch) as further described in this report; and, Direct staff to forward the Easement Agreement to Ottawa City Council for Council’s consent on September 24, 2025, and in anticipation of Council consent, for the Board to delegate authority to the OPL Chief Executive Offer (CEO) to enter into, negotiate, execute, and conclude the Easement Agreement and final documents required to complete this transaction.
File Number: OPLB-2025-0909-10.3 Report Recommendations: That the Ottawa Public Library (OPL) Board: Receive the Easement Agreement of Purchase and Sale between the OPL Board and Hydro Ottawa Limited (“the Easement Agreement,” Document 1), for a part of 3870 Old Richmond Road (Centennial branch) as further described in this report; and, Direct staff to forward the Easement Agreement to Ottawa City Council for Council’s consent on September 24, 2025, and in anticipation of Council consent, for the Board to delegate authority to the OPL Chief Executive Offer (CEO) to enter into, negotiate, execute, and conclude the Easement Agreement and final documents required to complete this transaction.
- Easement Agreement of Purchase and Sale for Part of 3870 Old Richmond Road.pdf
- Document 1 - Easement Agreement of Purchase and Sale.pdf
Collections Budget
File Number: OPLB-2025-0909-10.4 Report Recommendations: That the Ottawa Public Library Board: Receive the report for information; Direct staff to: Update the Financial Framework to reflect an annual increase of 3% for Library Materials; and, Incorporate these directions into future budget proposals.
File Number: OPLB-2025-0909-10.4 Report Recommendations: That the Ottawa Public Library Board: Receive the report for information; Direct staff to: Update the Financial Framework to reflect an annual increase of 3% for Library Materials; and, Incorporate these directions into future budget proposals.
2024 Financial Statements
File Number: OPLB-2025-0909-10.5 Report Recommendation: That the Ottawa Public Library Board receive the 2024 Financial Statements.
File Number: OPLB-2025-0909-10.5 Report Recommendation: That the Ottawa Public Library Board receive the 2024 Financial Statements.
- 2024 OPL Board Financial Statements.pdf
- Appendix 1 - 2024 City of Ottawa Audit - OPLB Supplementary Information.pdf
- Appendix 2 - 2024 OPL Board Financial Statements (Unaudited).pdf
- Appendix 3 - 2024 City of Ottawa Consolidated Financial Statements.pdf
Second Quarter 2025 Financial Status Report
File Number: OPLB-2025-0909-10.6 Report Recommendation: That the Ottawa Public Library Board receive the 2025 second quarter financial status reports for information.
File Number: OPLB-2025-0909-10.6 Report Recommendation: That the Ottawa Public Library Board receive the 2025 second quarter financial status reports for information.
- Second Quarter 2025 Financial Status Report.pdf
- Appendix A - 2025 Q2 Operating Financial Report.pdf
- Appendix B - 2025 Q2 External Funds Report.pdf
- Appendix C - 2025 Q2 Trust Funds Report.pdf
- Appendix D - 2025 Q2 Library Board Operating Report.pdf
- Appendix E - 2025 Q2 Capital Status Report.pdf
- Appendix F - 2025 Q2 Year-End Forecast Report.pdf
- Appendix G - 2025 Q1-Q2 Contract Expenditures Report.pdf
2025 Fund Development Update
File Number: OPLB-2025-0909-10.7 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2025-0909-10.7 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
Trustees' Items
2025 American Library Association Annual Conference and Exhibition – Reports from Trustees Rawlson King and Harvey A. Slack, and Chair Matthew Luloff
File Number: OPLB-2025-0909-11.1 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2025-0909-11.1 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
In Camera Items
12.1 - Labour Relations Update – Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 12.2 - Chief Librarian and Chief Executive Officer (CEO) Mid-Year Review – Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to receive a confidential presentation on the Chief Librarian and CEO’s Mid-Year Review, which will not be reported out.
12.1 - Labour Relations Update – Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 12.2 - Chief Librarian and Chief Executive Officer (CEO) Mid-Year Review – Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to receive a confidential presentation on the Chief Librarian and CEO’s Mid-Year Review, which will not be reported out.
Information Previously Distributed
Memo – Proposed 2026 Budget Timelines and Directions
Memo – Vernon branch – Heritage Designation
Notices of Motions (For Consideration at Subsequent Meeting)
Inquiries
Other Business
Adjournment
