Notices and meeting information for meeting participants and the public
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
Recognition of Anishinābe Algonquin Territory
Roll Call
Regrets
Declarations of Interest
Confirmation of Minutes
Minutes 28 - Tuesday, 2 December 2025
Confidential Minutes 13 - Tuesday, 2 December 2025
Communications
Chair's Verbal Update
Chief Executive Officer / Chief Librarian's Report
Reports
Library Code of Conduct Position Statement
File Number: OPLB-2026-0210-10.1 Report Recommendation: That the Ottawa Public Library Board approve the revised Library Code of Conduct Position Statement.
File Number: OPLB-2026-0210-10.1 Report Recommendation: That the Ottawa Public Library Board approve the revised Library Code of Conduct Position Statement.
Mobile Framework
File Number: OPLB-2026-0210-10.2 Report Recommendations: That the Ottawa Public Library Board: Receive this report for information; Approve the Mobile Framework (Document 1); Approve revisions to Board Policy 002 – Delegation of Authority, as further described in this report and (Document 3); and, Direct staff to align operations with the Mobile Framework, including: Returning to the Board by Q4 2026 with a Neighbourhood Services Prioritization List, as described in this report; and, Providing a close-out report to the Board by Q4 2028.
File Number: OPLB-2026-0210-10.2 Report Recommendations: That the Ottawa Public Library Board: Receive this report for information; Approve the Mobile Framework (Document 1); Approve revisions to Board Policy 002 – Delegation of Authority, as further described in this report and (Document 3); and, Direct staff to align operations with the Mobile Framework, including: Returning to the Board by Q4 2026 with a Neighbourhood Services Prioritization List, as described in this report; and, Providing a close-out report to the Board by Q4 2028.
- Mobile Framework.pdf
- Document 1 - Mobile Framework.pdf
- Document 2 - 002 OPLB Delegation of Authority Policy (current).pdf
- Document 3 - 002 OPLB Delegation of Authority Policy (proposed).pdf
Main Branch Lease Extension
File Number: OPLB-2026-0210-10.3 Report Recommendations: That the Ottawa Public Library Board: Delegate authority to the Chief Executive Officer (CEO) to finalize a Lease Extension ("Extension") with TD Asset Management Ltd. ("Landlord”) for 84,092 square feet of the building known as the Ottawa Public Library Main Branch, consisting of four (4) floors and a basement space (being Levels P1, 1, 2, 3 and 4 (Penthouse)) (“Premises”). The agreement is for a term of six (6) months commencing January 1, 2027, and ending on June 30, 2027 (“Term”), with a total consideration of $900,000.00 plus applicable taxes for the Term; and, Approve, in principle, delegating authority to the CEO to execute a Lease Extension for a potential sixth and final term of six (6) months for the Premises, commencing July 1, 2027 and ending on December 31, 2027 (“Final Extension”), with a total consideration of $1,800,000 plus applicable taxes for the Term, with the Board to be notified if this authority is exercised.
File Number: OPLB-2026-0210-10.3 Report Recommendations: That the Ottawa Public Library Board: Delegate authority to the Chief Executive Officer (CEO) to finalize a Lease Extension ("Extension") with TD Asset Management Ltd. ("Landlord”) for 84,092 square feet of the building known as the Ottawa Public Library Main Branch, consisting of four (4) floors and a basement space (being Levels P1, 1, 2, 3 and 4 (Penthouse)) (“Premises”). The agreement is for a term of six (6) months commencing January 1, 2027, and ending on June 30, 2027 (“Term”), with a total consideration of $900,000.00 plus applicable taxes for the Term; and, Approve, in principle, delegating authority to the CEO to execute a Lease Extension for a potential sixth and final term of six (6) months for the Premises, commencing July 1, 2027 and ending on December 31, 2027 (“Final Extension”), with a total consideration of $1,800,000 plus applicable taxes for the Term, with the Board to be notified if this authority is exercised.
Hunt Club Branch Lease Agreement
File Number: OPLB-2026-0210-10.4 Report Recommendations: That the Ottawa Public Library Board: Approve a Lease Agreement (“Agreement”) with Riocan Holdings Inc. ("Landlord”) for 5,670 square feet of commercial space at 3310 McCarthy Road for the development of the Hunt Club branch of Ottawa Public Library (OPL) (“Premises”). The agreement is for a term of ten (10) years commencing December 1, 2026, and ending on November 30, 2036 (“Term”) (dates subject to change), with a total estimated consideration of $1,858,884.95 plus HST for the Term; Recommend that Ottawa City Council approve the Agreement at its meeting of February 25, 2026; and, In anticipation of Council consent, delegate authority to the OPL Chief Executive Offer (CEO) to enter into, negotiate, execute, and conclude the Agreement and final documents required to complete this transaction, including executing a Municipal Capital Facility Agreement (MCFA) for property tax exemption, in accordance with the terms and conditions detailed in this report.
File Number: OPLB-2026-0210-10.4 Report Recommendations: That the Ottawa Public Library Board: Approve a Lease Agreement (“Agreement”) with Riocan Holdings Inc. ("Landlord”) for 5,670 square feet of commercial space at 3310 McCarthy Road for the development of the Hunt Club branch of Ottawa Public Library (OPL) (“Premises”). The agreement is for a term of ten (10) years commencing December 1, 2026, and ending on November 30, 2036 (“Term”) (dates subject to change), with a total estimated consideration of $1,858,884.95 plus HST for the Term; Recommend that Ottawa City Council approve the Agreement at its meeting of February 25, 2026; and, In anticipation of Council consent, delegate authority to the OPL Chief Executive Offer (CEO) to enter into, negotiate, execute, and conclude the Agreement and final documents required to complete this transaction, including executing a Municipal Capital Facility Agreement (MCFA) for property tax exemption, in accordance with the terms and conditions detailed in this report.
Intellectual Freedom Annual Report - 2025 Challenges
File Number: OPLB-2026-0210-10.5 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2026-0210-10.5 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
Impact Study
File Number: OPLB-2026-0210-10.6 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2026-0210-10.6 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
2025 Fund Development Update
File Number: OPLB-2026-0210-10.7 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2026-0210-10.7 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
In Camera Items
11.1 - Labour Relations Update – Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 11.2 - Chief Executive Officer (CEO) and Chief Librarian and 2025 Performance – Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to consider the CEO and Chief Librarian's 2025 performance - which will not be reported out.
11.1 - Labour Relations Update – Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 11.2 - Chief Executive Officer (CEO) and Chief Librarian and 2025 Performance – Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to consider the CEO and Chief Librarian's 2025 performance - which will not be reported out.
Information Previously Distributed
Bill C-15 - Impacts on OPL Services
Climate Lens and Emission Reductions
Public Incidents
Request for support for a Public Library in Findlay Creek
OPL Double Standard - Centretown vs Barrhaven
2025 OPL Board Meeting Evaluation Questionnaire Results
Notices of Motions (For Consideration at Subsequent Meeting)
Inquiries
Other Business
Adjournment
