Notices and meeting information for meeting participants and the public
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
You may view the meeting via the Ottawa Public Library’s YouTube channel by clicking on:https://www.youtube.com/user/BiblioOttawaLibrary/ Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details.
Recognition of the Territory of the Anishinābe Algonquin Nation
Roll Call
Regrets
Declarations of Interest
Confirmation of Minutes
Minutes 33 - Tuesday, 2 June 2026
Communications
Chair's Verbal Update
Chief Executive Officer / Chief Librarian's Report
Reports
Elmvale Acres Branch Lease Agreement
File Number: OPLB-2026-0908-10.1 Report Recommendations: That the Ottawa Public Library Board: Approve a Lease Extending and Amending Agreement ("Agreement") with 2058280 Ontario Limited, by its agent RioCan Management Inc. ("Landlord"), for approximately 7,570 square feet of commercial space located at 1910 St. Laurent Boulevard, Unit 26, for the continued operation of the Ottawa Public Library's Elmvale Acres branch ("Premises"). The Agreement is for a term of five (5) years commencing February 1, 2027, and ending January 31, 2032. The Agreement includes a minimum rent commitment of $945,470.02 plus HST and an estimated total occupancy cost of approximately $1,325,998.06 plus HST over the term, inclusive of estimated additional rent; and, Delegate authority to the Chief Executive Officer (CEO) to finalize and execute the Agreement in accordance with the terms and conditions described in this report.
File Number: OPLB-2026-0908-10.1 Report Recommendations: That the Ottawa Public Library Board: Approve a Lease Extending and Amending Agreement ("Agreement") with 2058280 Ontario Limited, by its agent RioCan Management Inc. ("Landlord"), for approximately 7,570 square feet of commercial space located at 1910 St. Laurent Boulevard, Unit 26, for the continued operation of the Ottawa Public Library's Elmvale Acres branch ("Premises"). The Agreement is for a term of five (5) years commencing February 1, 2027, and ending January 31, 2032. The Agreement includes a minimum rent commitment of $945,470.02 plus HST and an estimated total occupancy cost of approximately $1,325,998.06 plus HST over the term, inclusive of estimated additional rent; and, Delegate authority to the Chief Executive Officer (CEO) to finalize and execute the Agreement in accordance with the terms and conditions described in this report.
Contracts Requiring Board Approval: Checkout Stations and Web Catalogue
File Number: OPLB-2026-0908-10.2 Report Recommendations: That the Ottawa Public Library Board: Approve the procurement and implementation of forty-four (44) checkout units at a total cost of $902,730.78, exclusive of applicable taxes; Approve the execution of a five-year agreement with BiblioCommons Corp. for library catalogue, mobile application, suggestion management, and mobile checkout services, with a total estimated contract value of approximately $922,643.53, exclusive of applicable taxes; and, Delegate authority to the Chief Executive Officer (CEO) to execute all agreements, amendments, and related documents required to implement these procurements in accordance with Board Policy 002 – Delegation of Authority and approved funding authorities.
File Number: OPLB-2026-0908-10.2 Report Recommendations: That the Ottawa Public Library Board: Approve the procurement and implementation of forty-four (44) checkout units at a total cost of $902,730.78, exclusive of applicable taxes; Approve the execution of a five-year agreement with BiblioCommons Corp. for library catalogue, mobile application, suggestion management, and mobile checkout services, with a total estimated contract value of approximately $922,643.53, exclusive of applicable taxes; and, Delegate authority to the Chief Executive Officer (CEO) to execute all agreements, amendments, and related documents required to implement these procurements in accordance with Board Policy 002 – Delegation of Authority and approved funding authorities.
Second Quarter 2026 Financial Status Report
File Number: OPLB-2026-0908-10.3 Report Recommendations: That the Ottawa Public Library Board: Receive this report for information; Approve the 2027 OPL User Fees increase to allow the rental of meeting rooms in 2027, booked in 2026, to be done so at proposed 2027 rates, as described in this report.
File Number: OPLB-2026-0908-10.3 Report Recommendations: That the Ottawa Public Library Board: Receive this report for information; Approve the 2027 OPL User Fees increase to allow the rental of meeting rooms in 2027, booked in 2026, to be done so at proposed 2027 rates, as described in this report.
- Second Quarter 2026 Financial Status Report.pdf
- Appendix A - 2026 Q2 Operating Financial Report.pdf
- Appendix B - 2026 Q2 External Funds Report.pdf
- Appendix C - 2026 Q2 Trust Funds Report.pdf
- Appendix D - 2026 Q2 Library Board Operating Report.pdf
- Appendix E - 2026 Q2 Capital Status Report.pdf
- Appendix F - 2026 Q2 Year-End Forecast Report.pdf
- Appendix G - 2026 Q1-Q2 Contract Expenditures Report.pdf
2025 Financial Statements
File Number: OPLB-2026-0908-10.4 Report Recommendation: That the Ottawa Public Library Board receive the 2025 Financial Statements.
File Number: OPLB-2026-0908-10.4 Report Recommendation: That the Ottawa Public Library Board receive the 2025 Financial Statements.
- 2025 Financial Statements.pdf
- Appendix 1 - 2025 City of Ottawa Audit - OPLB Supplementary Information.pdf
- Appendix 2 - 2025 Ottawa Public Library Board Financial Statements (Unaudited).pdf
- Appendix 3 - 2025 City of Ottawa Consolidated Financial Statements.pdf
2026 Fund Development Update
File Number: OPLB-2026-0908-10.5 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2026-0908-10.5 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
International Federation of Library Associations and Institutions (IFLA) World Library and Information Congress 2026 – Report from Chair Matthew Luloff
File Number: OPLB-2026-0908-10.6 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
File Number: OPLB-2026-0908-10.6 Report Recommendation: That the Ottawa Public Library Board receive this report for information.
In Camera Items
11. 1 - Labour Relations Update - Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 11.2 - Chief Executive Officer (CEO) and Chief Librarian Mid-Year Review - Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to receive a confidential presentation on the CEO and Chief Librarian’s Mid-Year Review, which will not be reported out.
11. 1 - Labour Relations Update - Reporting Out Date: Not to be reported out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(d), to close part of a meeting to members of the public as the subject matter considered is "Labour Relations or Employee Negotiations", to receive a Labour Relations Update, which will not be reported out. 11.2 - Chief Executive Officer (CEO) and Chief Librarian Mid-Year Review - Reporting Out Date: Not Reporting Out That, in accordance with the Public Libraries Act, the Ottawa Public Library Board resolve to move In Camera pursuant to 16.1(4)(b), to close part of a meeting to members of the public as the subject matter considered relates to "Personal Matters about an Identifiable Individual", to receive a confidential presentation on the CEO and Chief Librarian’s Mid-Year Review, which will not be reported out.
Information Previously Distributed
Main Branch Lease – Exercise of Final Extension
Memorandum of Understanding Motion – Agreement between OPL and City Council
- Memorandum of Understanding Motion - Agreement between OPL and City Council.pdf
- Appendix A - REVISED Bradley-King OPLB-Ottawa Agreement.pdf
Notices of Motions (For Consideration at Subsequent Meeting)
Inquiries
Other Business
Adjournment
