Notices and meeting information for meeting participants and the public
Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details. Accessible formats and communication supports are available, upon request. Except where otherwise indicated, reports requiring Council consideration will be presented to Council on June 14, 2023 in Finance and Corporate Services Committee Report 5. The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on June 5, 2023, and the deadline to register to speak by email is 8:30 am on June 6, 2023.
Notices and meeting information are attached to the agenda and minutes, including: availability of simultaneous interpretation and accessibility accommodations; in camera meeting procedures; information items not subject to discussion; personal information disclaimer for correspondents and public speakers; notices regarding minutes; and remote participation details. Accessible formats and communication supports are available, upon request. Except where otherwise indicated, reports requiring Council consideration will be presented to Council on June 14, 2023 in Finance and Corporate Services Committee Report 5. The deadline to register by phone to speak, or submit written comments or visual presentations is 4 pm on June 5, 2023, and the deadline to register to speak by email is 8:30 am on June 6, 2023.
- Public Notices French - Hybrid Standing Committee.pdf
- Public Notices English - Hybrid Standing Committee.pdf
Declarations of Interest
Confirmation of Minutes
FCSC Minutes 4 – May 2, 2023
Responses to Inquiries
FCSC-2023-01 - Staff position vacancies
City Manager’s Office
Delegation of Authority By-law Summary Report
File No.: ACS2023-CMR-OCM-0007 - City Wide Report Recommendation That the Finance and Corporate Services Committee and Council receive this report and Documents 1 through 11 with detailed summaries of each Schedule under the Delegation of Authority By-law for information.
File No.: ACS2023-CMR-OCM-0007 - City Wide Report Recommendation That the Finance and Corporate Services Committee and Council receive this report and Documents 1 through 11 with detailed summaries of each Schedule under the Delegation of Authority By-law for information.
- English Report - Delegation of Authority Report.pdf
- French Report - Delegation of Authority Report.pdf
- Document 1 - Schedule A - CMO.pdf
- Document 2 - Schedule B - FCSD.pdf
- Document 3 - Schedule C - OCC.pdf
- Document 4 - Schedule D - CSSD.pdf
- Document 5 - Schedule E - RCFSD.pdf
- Document 6 - Schedule F - EPSD.pdf
- Document 7 - Schedule G - TSD.pdf
- Document 8 - Schedule H - IWSD.pdf
- Document 9 - Schedule I - PRED.pdf
- Document 10 - Schedule J - PWD.pdf
- Document 11 - Schedule K - CS.pdf
Finance and Corporate Services Department
2022 Investments, Endowment Fund, and other Treasury Activities
File No.: ACS2022-FSD-FIN-0005 - City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive the results of the City’s investments for 2022, as required by Ontario Regulation 438/97 as amended, Section 8(1), and the City of Ottawa Investment Policy; Approve the recommended annual Sinking Fund Levy reduction of $500 thousand; Receive, the 2022 Long-Term and Short-Term debt summary; Approve the recommended amendments to the Short-Term borrowing By-law to increase the borrowing limit from $500 million to a percentage basis that better aligns with the definitions for short-term borrowing limits as set out by Section 407 of the Municipal Act, 2001, S.O. 2001, c. 25; Approve the Terms of Reference and Governance for the Investment Board in accordance with the Prudent Investor Regime; and Approve the Ottawa Community Ice Partners proposal to temporarily waive until July 31, 2024, the requirement to fund from current year operating income a full year’s debt servicing for the subsequent year and the requirement for an annual contribution to the Operating Reserve held with the City, due to the continuing impact of the pandemic on cashflows.
File No.: ACS2022-FSD-FIN-0005 - City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive the results of the City’s investments for 2022, as required by Ontario Regulation 438/97 as amended, Section 8(1), and the City of Ottawa Investment Policy; Approve the recommended annual Sinking Fund Levy reduction of $500 thousand; Receive, the 2022 Long-Term and Short-Term debt summary; Approve the recommended amendments to the Short-Term borrowing By-law to increase the borrowing limit from $500 million to a percentage basis that better aligns with the definitions for short-term borrowing limits as set out by Section 407 of the Municipal Act, 2001, S.O. 2001, c. 25; Approve the Terms of Reference and Governance for the Investment Board in accordance with the Prudent Investor Regime; and Approve the Ottawa Community Ice Partners proposal to temporarily waive until July 31, 2024, the requirement to fund from current year operating income a full year’s debt servicing for the subsequent year and the requirement for an annual contribution to the Operating Reserve held with the City, due to the continuing impact of the pandemic on cashflows.
- Report - 2022 Investments Endowment Fund and other Treasury Activities-AODA.pdf
- Document 1 – City of Ottawa Holdings-AODA.pdf
- Document 2 - BY-LAW NO. 2023 - xx-AODA.pdf
- Document 3 - Plan Governance-AODA.pdf
- Document 4 - Terms of Reference-AODA.pdf
2023 Tax and Rate Operating and Capital Budget Q1 Status
File No.: ACS2023-FCS-FSP-0007 – City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive this report and documents 1 to 4 for information; Approve the $4.4 million of funding received from the Ministry of Long-Term Care’s Investments to Increase Direct Care Time for Residents Program be applied to the 2023 compensation budget as outlined by the Ministry of Long-Term Care.
File No.: ACS2023-FCS-FSP-0007 – City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive this report and documents 1 to 4 for information; Approve the $4.4 million of funding received from the Ministry of Long-Term Care’s Investments to Increase Direct Care Time for Residents Program be applied to the 2023 compensation budget as outlined by the Ministry of Long-Term Care.
- Report - 2023 Tax and Rate Operating and Capital Budget Q1 Status-AODA.pdf
- Document 1 - Operating Results Summary March 31, 2023-AODA.pdf
- Document 2 - 2023 Q1 Compensation Summary-AODA.pdf
- Document 3 - 2023 Q1 Capital Works-In-Progress-AODA.pdf
- Document 4 - 2023 Q1 Operating Budget Adjustments and Transfers-AODA.pdf
Capital Adjustments and Closing of Projects - City Tax and Rate Supported
File No: ACS2023-FCS-FSP-0008 - City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Authorize the closing of capital projects listed in Document 1; Approve the budget adjustments as detailed in Document 2; Return to source or (fund) the following balances and eliminate debt authority resulting from the closing of projects and budget adjustments: Municipal drain revenue: $177,400 Capital supported reserves: $7,233,038 Development Charge reserves: ($1,643,030) Debt Authority: $1,150,023 Permit those projects in Document 3 that qualify for closure to remain open; Receive the budget adjustments in Document 4 undertaken in accordance with the Delegation of Authority By-law 2023-067, as amended, as they pertain to capital works; and Authorize staff to perform the necessary financial adjustments as detailed in Documents 1 and 2.
File No: ACS2023-FCS-FSP-0008 - City-wide Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Authorize the closing of capital projects listed in Document 1; Approve the budget adjustments as detailed in Document 2; Return to source or (fund) the following balances and eliminate debt authority resulting from the closing of projects and budget adjustments: Municipal drain revenue: $177,400 Capital supported reserves: $7,233,038 Development Charge reserves: ($1,643,030) Debt Authority: $1,150,023 Permit those projects in Document 3 that qualify for closure to remain open; Receive the budget adjustments in Document 4 undertaken in accordance with the Delegation of Authority By-law 2023-067, as amended, as they pertain to capital works; and Authorize staff to perform the necessary financial adjustments as detailed in Documents 1 and 2.
- Report - Capital Adjustments and Closing of Projects - City Tax and Rate Supported-AODA.pdf
- Document 1 - Capital Projects Recommended for Closure-AODA.pdf
- Document 2 - Budget Adjustment Requiring Council Approval-AODA.pdf
- Document 3 - Projects Requiring Council Approval to Remain Open-AODA.pdf
- Document 4 - Budget Adjustments Processed Under Delegated Authority-AODA.pdf
- Document 5 - Reserve Fund Status-AODA.pdf
Lease Financing Agreements 2022
File No.: ACS2023-FCS-FIN-0004 - City Wide Report Recommendation That Finance and Corporate Services Committee and Council receive this report on outstanding Lease Financing Agreements as of 31 December 2022 as required by Ontario Regulation 653/05 and the City’s Administration of Capital Financing and Debt Policy.
File No.: ACS2023-FCS-FIN-0004 - City Wide Report Recommendation That Finance and Corporate Services Committee and Council receive this report on outstanding Lease Financing Agreements as of 31 December 2022 as required by Ontario Regulation 653/05 and the City’s Administration of Capital Financing and Debt Policy.
Enterprise Risk Management Program-Approval of Audit Recommended Actions
File No.: ACS2023-FCS-BSS-0001 - City-wide Report Recommendations That the Finance and Corporate Services Committee: Receive this report. Recommend Council approve the City’s Risk Appetite and Tolerance Statements as outlined in this report. Recommend Council approve the approach for reporting of Corporate Risks to Council as outlined in this report.
File No.: ACS2023-FCS-BSS-0001 - City-wide Report Recommendations That the Finance and Corporate Services Committee: Receive this report. Recommend Council approve the City’s Risk Appetite and Tolerance Statements as outlined in this report. Recommend Council approve the approach for reporting of Corporate Risks to Council as outlined in this report.
- English Report - Enterprise Risk Management Program.pdf
- French Report - Enterprise Risk Management Program.pdf
- English Document 1 - City of Ottawa Risk Appetite and Tolerance Statements.pdf
- French Document 1 - City of Ottawa Risk Appetite and Tolerance Statements.pdf
2022 Procurement Year in Review
File No.: ACS2023-FCS-PRO-0002 - City Wide Report Recommendation That the Finance and Corporate Services Committee and Council receive this report for information.
File No.: ACS2023-FCS-PRO-0002 - City Wide Report Recommendation That the Finance and Corporate Services Committee and Council receive this report for information.
- Report - ACS2023-FCS-PRO-0002 - 2022 Procurement Year in Review Report-AODA.pdf
- Document 1 - 2022 Consolidated DOA Report Summary-AODA.pdf
- Document 2 – 2022 Payments Without Reference Report-AODA.pdf
- Document 3 - 2022 Annual Commodity Price Hedging Report-AODA.pdf
- Document 4 - 2022 Public – Private Partnership (P3) Report Update-AODA.pdf
- Document 5 - Contracts awarded under DOA Q3-Q4 2022-AODA.pdf
Planning, Real Estate and Economic Development Department
Application for Approval to Expropriate Lands – Earl Grey Drive Extension Project
File No.: ACS2023-PRE-CRO-0006 - Kanata North (4) Report Recommendation That the Finance and Corporate Services Committee recommend that Council enact a by-law, in the form attached in Document 1, approving the making of an application pursuant to Section 4 of the Expropriations Act for approval to expropriate lands that are required for purposes of the Earl Grey Drive Extension Project.
File No.: ACS2023-PRE-CRO-0006 - Kanata North (4) Report Recommendation That the Finance and Corporate Services Committee recommend that Council enact a by-law, in the form attached in Document 1, approving the making of an application pursuant to Section 4 of the Expropriations Act for approval to expropriate lands that are required for purposes of the Earl Grey Drive Extension Project.
- Report - Earl Grey Drive.pdf
- Initiating By-law - Expropriations - Earl Grey Extension Terry Fox Underpass Project.pdf
ByWard Market Strategic Alignment Initiative and Public Realm Plan Update
File No.: ACS2023-PRE-RHU-0023 - Rideau Vanier (12) Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive for information the proposed Mission Statement, Mandate and Operational Boundary of the Municipal Services Corporation to be known as the ByWard Market District Authority; Receive the resignation of the existing Municipal Services Corporation Board, approve a new Municipal Services Corporation governance structure, and consider the appointments at the annual general meeting of the three new Board Members at Large to the Municipal Services Corporation being Mischa Kaplan, Nina Kressler and Grace Xue Xin and receive for information the proposed recruitment process for the remaining Board Members at Large; Provide delegated authority to the General Manager, Planning, Real Estate and Economic Development to execute a new Service and Asset Management Agreement between the City and the Municipal Services Corporation and any future amendments that may be necessary from time to time; Direct the City Clerk to bring forward for Council approval the repeal of By-law 302-90 that designated the ByWard Market Business Improvement Area, and By-law 303-90 (as amended 27-93) that established the Board of Management, by no later than December 31, 2023; Direct staff to explore, in collaboration with the Municipal Services Corporation Board, a special area levy to support the mandate of the ByWard Market District Authority; Receive an update on ByWard Market Public Realm Plan implementation and confirm the following priority projects for partner government funding: William Street and ByWard Market Square street renewal, the creation of York Street plaza, and the redevelopment of the 70 Clarence Street municipal parking garage; Approve $200,000 in immediate one-time funding for ByWard Market District Authority transition costs; and Approve $100,000 in one-time capital funding to leverage other potential funding partnerships that together will deliver permanent enhancements to the Parkdale Market in celebration of its 100th anniversary in 2024.
File No.: ACS2023-PRE-RHU-0023 - Rideau Vanier (12) Report Recommendations That the Finance and Corporate Services Committee recommend that Council: Receive for information the proposed Mission Statement, Mandate and Operational Boundary of the Municipal Services Corporation to be known as the ByWard Market District Authority; Receive the resignation of the existing Municipal Services Corporation Board, approve a new Municipal Services Corporation governance structure, and consider the appointments at the annual general meeting of the three new Board Members at Large to the Municipal Services Corporation being Mischa Kaplan, Nina Kressler and Grace Xue Xin and receive for information the proposed recruitment process for the remaining Board Members at Large; Provide delegated authority to the General Manager, Planning, Real Estate and Economic Development to execute a new Service and Asset Management Agreement between the City and the Municipal Services Corporation and any future amendments that may be necessary from time to time; Direct the City Clerk to bring forward for Council approval the repeal of By-law 302-90 that designated the ByWard Market Business Improvement Area, and By-law 303-90 (as amended 27-93) that established the Board of Management, by no later than December 31, 2023; Direct staff to explore, in collaboration with the Municipal Services Corporation Board, a special area levy to support the mandate of the ByWard Market District Authority; Receive an update on ByWard Market Public Realm Plan implementation and confirm the following priority projects for partner government funding: William Street and ByWard Market Square street renewal, the creation of York Street plaza, and the redevelopment of the 70 Clarence Street municipal parking garage; Approve $200,000 in immediate one-time funding for ByWard Market District Authority transition costs; and Approve $100,000 in one-time capital funding to leverage other potential funding partnerships that together will deliver permanent enhancements to the Parkdale Market in celebration of its 100th anniversary in 2024.
- Report - ByWard Market.pdf
- Document 1 – ByWard Market District Operational Boundary and Parkdale Market Operational Boundary-AODA.pdf
In Camera Items
Information Previously Distributed
Use of Delegated Authority during 2022 by Revenue Services under Schedule “B” of By-law 2023-67
File No.: ACS2023-FCS-REV-0004
File No.: ACS2023-FCS-REV-0004
PRED - 2022 Delegated Authority Report - Agreements with the Federal or Provincial government, and Economic Development Funding
File No.: ACS2023-PRE-GEN-0006
File No.: ACS2023-PRE-GEN-0006
Motions of Which Notice has been Previously Given
Notices of Motions (For Consideration at Subsequent Meeting)
Inquiries
Other Business
