Audit Committee

Votes Send Comments

Item/File Ext.
minutes 6 - october 22, 2019
AC Draft Minutes 6 (EN).doc
AC Draft Minutes 6 (FR).doc
2019 ernst & young audit plan
Report - 2019 Ernst & Young Audit Plan
Document 1
2020 draft operating and capital budget - audit committee
Report - 2020 Draft Operating and Capital Budgets (EN)
Report - 2020 Draft Operating and Capital Budgets (FR)
Document 1 - 2020 Draft Operating Budget Summaries (EN)
Document 1 - 2020 Draft Operating Budget Summaries (FR)
Document 2 - 2020 Capital Draft Budget Summaries (EN)
Document 2 - 2020 Capital Draft Budget Summaries (FR)
Document 3 - 2020 Draft Budget Audit Committee Condensed (EN)
Document 3 - 2020 Draft Budget Audit Committee FULL (EN)
Document 3 - 2020 Draft Budget Audit Committee Condensed (FR)
office of the auditor general (oag) 2020 audit work plan
Report - AG 2020 Workplan
office of the auditor general (oag) - annual report and detailed audit reports
Report - AG Annual Report
Document 1 (EN).pdf
Document 1 (FR).pdf
office of the auditor general (oag) - annual report and detailed audit reports - audit of planning, infrastructure and economic development department - land management system

Votes

ITEM: 2019 ERNST & YOUNG AUDIT PLAN

Motion Yes No Absent/Recused
Motion To:
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E. El-Chantiry
G. Darouze
A. Hubley
T. Kavanagh
J. Cloutier (a)
C. Meehan (a)

ITEM: 2020 DRAFT OPERATING AND CAPITAL BUDGET - AUDIT COMMITTEE

Motion Yes No Absent/Recused
Motion To: That the Audit Committee recommend that Council, sitting as Committee of the Whole, approve the Audit Committee 2020 Draft Budget - Operating Resource Requirement (p. 3).
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E. El-Chantiry
G. Darouze
A. Hubley
T. Kavanagh
J. Cloutier (a)
C. Meehan (a)

ITEM: OFFICE OF THE AUDITOR GENERAL (OAG) 2020 AUDIT WORK PLAN

Motion Yes No Absent/Recused
Motion To: WHEREAS the Supporting Documentation for the items 3 and 4 titled: “OFFICE OF THE AUDITOR GENERAL (OAG) 2020 AUDIT WORK PLAN” and “OFFICE OF THE AUDITOR GENERAL (OAG) – ANNUAL REPORT AND DETAILED AUDIT REPORTS” was not circulated with the agenda package; THEREFORE BE IT RESOLVED that the Audit Committee approve the addition of these documents for consideration by the Committee at today’s meeting, pursuant to Section 89(3) of the Procedure By-law (being By-law no. 2019-8).
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E. El-Chantiry
G. Darouze
A. Hubley
T. Kavanagh
J. Cloutier (a)
C. Meehan (a)
Motion To: WHEREAS every year the Auditor General meets with all Members of Council in order to obtain their insights and feedback on potential audits in preparation for the Audit Committee and City Council considering his annual Audit Work Plan; and WHEREAS this internal consultation process was undertaken, and the report entitled, “Office of the Auditor General (OAG) 2020 Audit Work Plan” was published on Friday, November 15, 2019, in the Audit Committee Agenda to be considered at the meeting on Tuesday, November 26, 2019; and WHEREAS the proposed 2020 Work Plan for the OAG included seven audits; and WHEREAS recent events with the combined OC Transpo Bus and Light Rail system have raised concerns and caused the Office of the Auditor General, the public and some Members of Council to express a desire to revise the OAG’s 2020 Audit Work Plan by adding an audit related to the demand forecasting and scheduling at OC Transpo; and WHEREAS Subsection 223.19(1) of the Municipal Act, 20
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Motion To: WHEREAS; the Office of the Auditor General has circulated the draft 2020 Workplan for consideration at the Audit Committee meeting of November 26th, 2019 and WHEREAS; a last minute addition to include an audit of OC Transpo Demand Forecasting and Scheduling will be presented to the committee and WHEREAS; an audit of IT Hardware, Asset Management and an audit of the Pcard Payment System will be deferred due to budgetary limitations within the draft 2020 Audit Committee budget THEREFORE BE IT RESOLVED that Audit Committee approve an increase of $200,000 be allocated from the Tax Stabilization Reserve as a one-time transfer to fund the Audit Committee Budget including the draft 2020 Workplan as amended to include an audit of OC Transpo Demand Forecasting and Scheduling.
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C. Meehan
E. El-Chantiry
J. Cloutier
G. Darouze
A. Hubley
T. Kavanagh
Motion To: WHEREAS every year the Auditor General meets with all Members of Council in order to obtain their insights and feedback on potential audits in preparation for the Audit Committee and City Council considering his annual Audit Work Plan; and WHEREAS this internal consultation process was undertaken, and the report entitled, “Office of the Auditor General (OAG) 2020 Audit Work Plan” was published on Friday, November 15, 2019, in the Audit Committee Agenda to be considered at the meeting on Tuesday, November 26, 2019; and WHEREAS the proposed 2020 Work Plan for the OAG included seven audits; and WHEREAS recent events with the combined OC Transpo Bus and Light Rail system have raised concerns and caused the Office of the Auditor General, the public and some Members of Council to express a desire to revise the OAG’s 2020 Audit Work Plan by adding an audit related to the demand forecasting and scheduling at OC Transpo; and WHEREAS Subsection 223.19(1) of the Municipal Act, 20
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E. El-Chantiry
G. Darouze
A. Hubley
T. Kavanagh
J. Cloutier (a)
C. Meehan (a)

ITEM: OFFICE OF THE AUDITOR GENERAL (OAG) - ANNUAL REPORT AND DETAILED AUDIT REPORTS

Motion Yes No Absent/Recused
Motion To: That, in accordance with Procedure By-law 2019-8, the Audit Committee resolve In Camera pursuant to Subsections 13(1)(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose; or (k) a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board.
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E. El-Chantiry
G. Darouze
A. Hubley
T. Kavanagh
J. Cloutier (a)
C. Meehan (a)
Motion To: Que le Comité de la vérification reçoive le Rapport annuel et les rapports de vérification détaillés du BVG le 26 novembre 2019 et recommande au Conseil d’examiner et d’approuver les recommandations des vérifications. That the Audit Committee receive the OAG’s Annual Report and detailed audit reports on November 26, 2019 and recommend that Council consider and approve the audit recommendations.
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E. El-Chantiry (a)
J. Cloutier (a)
G. Darouze (a)
A. Hubley (a)
C. Meehan (a)
T. Kavanagh (a)

Public Comment Contact Information

Everyone is entitled to attend committee meetings and provide a verbal statement (up to 5 minutes long) before Councillors vote on each agenda item. If you are not able to attend a meeting, you can also email your comments to councillors. Either way, your statements become part of the official record - and this is the single most important step to shaping the outcome of your city.

Click this "mailto:" link, or cut-and-paste the following email addresses to send your comments:

jean.cloutier@ottawa.ca, george.darouze@ottawa.ca, eli.el-chantiry@ottawa.ca, allan.hubley@ottawa.ca

Committee Members:
Name Last Email Phone
Jean Cloutier jean.cloutier@ottawa.ca 613-580-2488
George Darouze george.darouze@ottawa.ca 613-580-2490
Eli El-Chantiry eli.el-chantiry@ottawa.ca 613-580-2475
Allan Hubley allan.hubley@ottawa.ca 613-580-2752